Blog

The State of the SharePoint Community

Well.. that was a busy two weeks… I’m finally home and mostly caught up on email so I figured it was time to do a quick brain dump of what’s been happening in the SharePoint and Office 365 world before I forget it myself.

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3 Ways to Reduce your Inbox Clutter in Office 365

Just yesterday, I was running a discovery workshop with a customer. The purpose of this workshop we run, is to discuss pain points within the organization and then we later map those pain points to solutions in Office 365.  When I asked him to list his top 3 pain points, he says to me:

  1. Reduce my email clutter
  2. Reduce my email clutter
  3. Reduce my email clutter
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Microsoft Teams and the Libraries They Use

For those of you who joined my webinar on February 27th, we talked about the modern team site that Teams creates for us. We expressed our opinions about the use of folders in the Documents library where our files and any forwarded emails live and are managed.

I assigned myself the homework of offering up a sacrificial Team and its corresponding Documents library to test creating a No Folders view, curious to see how that would work out.

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Com·mu·ni·ty: My Observations at the North American Collaboration Summit

kəˈmyo͞onədē/ noun

  1. a group of people living in the same place or having a particular characteristic in common.

"Rhode Island's Japanese community"

  1. a feeling of fellowship with others, as a result of sharing common attitudes, interests, and goals.

"the sense of community that organized religion can provide"

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JSON Column Formatting (Part 1)

I am a grumpy information worker. I work with customers for weeks, sometimes months, hammering out an information architecture for their Office 365 assets. We sweat details of navigation, metadata, and security. Queries are honed, web parts are implemented. User testing goes great. Naysayers start nodding their heads and smiling. Test groups give us notes and we knock off the rough edges. Plans are made, final deadlines are set and in a final attempt to button up the project someone goes and shows an executive and the fateful question is asked.

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Modernizing Your Approach to Site Architecture in SharePoint and Office 365

If you’ve ever wondered how to structure your SharePoint sites, you’re not alone. For those that have been doing SharePoint for a while, you may already know that we’ve long had the debate – where do your department sites go in SharePoint?  Are they considered publishing sites or collaboration sites? Or both?  Are they sub-sites or site collections? How can we structure sites so we secure some content and still publish content for others, without making it too complicated?  This concern often leads to a successful intranet build, but prevents true collaboration from occurring in SharePoint. We watch as our HR teams, Finance, and others still resist adding their most secure content into SharePoint (and especially into the cloud!) when we know the file share is no longer the best place for that content.  This issue gets even more complex when we bring Microsoft Teams– which are supported by SharePoint sites – into the picture. I want to take some time to talk through what is no longer considered a good approach, and then provide a replacement, modern approach to site architecture best practices in Office 365.

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